Title & Escrow Order: What Sellers Need to Know

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Shortly after an offer is accepted, one of the first administrative steps your listing agent takes is submitting a title and escrow order. This step may feel procedural, but it is foundational to everything that happens between acceptance and closing. Understanding who is involved and why it matters helps sellers stay oriented and avoid delays.

What a Title and Escrow Order Is

A title and escrow order is a formal request sent by the listing agent to a title company to open a transaction file. This order notifies the title company that a property is under contract and that they should begin the process of researching title, preparing escrow, and coordinating closing.

This typically happens immediately after an offer is accepted and delivered.

Why the Listing Agent Submits the Order

The listing agent submits the order to ensure the transaction is opened correctly and on time. This step:

  • Creates an official transaction file
  • Triggers title research and document preparation
  • Assigns professionals responsible for closing
  • Establishes a single reference number for the entire transaction

Without this step, nothing else in the closing process can move forward in an organized way.

Who the Title Officer Is

The title officer is responsible for researching the ownership history of the property and identifying anything that affects clear title.

From a seller’s perspective, the title officer:

  • Verifies current ownership (vesting)
  • Identifies liens, mortgages, and recorded encumbrances
  • Reviews easements, access rights, and recorded restrictions
  • Prepares the title commitment

This work ensures the buyer can receive clear, marketable title at closing.

Who the Escrow Officer Is

The escrow officer is the neutral third party who manages the logistics of the transaction according to the contract. They do not represent the buyer or the seller.

From the seller’s perspective, the escrow officer:

  • Holds earnest money in escrow
  • Tracks contract deadlines and required documents
  • Coordinates with lenders, agents, and title
  • Prepares the settlement statements
  • Oversees signing and closing

The escrow officer ensures that funds and documents are handled properly and released only when contract terms are met.

What an Escrow Number Is

Once the title and escrow order is opened, the transaction is assigned an escrow number. This number is the unique identifier for your sale.

Think of the escrow number as the transaction’s account number. It is used to:

  • Track all documents and funds related to the sale
  • Identify the transaction when communicating with title or escrow
  • Ensure earnest money is credited correctly
  • Reference the correct file when lenders, agents, or attorneys communicate

Why the Escrow Number Is So Important

Once issued, the escrow number becomes central to the transaction. Sellers should know:

  • Earnest money is deposited into the escrow file tied to this number
  • Loan documents reference this number
  • Settlement statements are issued under this number
  • Wire instructions and closing funds are matched to this number

Using the wrong escrow number—or not referencing it—can cause delays or misapplied funds.

What Sellers May Be Asked to Do

After the file is opened, sellers may be contacted by title or escrow to:

  • Confirm identity and contact information
  • Provide payoff information for existing loans
  • Sign title or escrow documents
  • Clarify recorded items or ownership questions

Prompt responses help keep the transaction on schedule.

How This Fits Into the Seller Process

  1. Offer is accepted and delivered
  2. Listing agent submits title and escrow order
  3. Title and escrow officers are assigned
  4. Escrow number is issued
  5. Title review, inspections, and financing proceed
  6. Closing is coordinated through escrow

Questions About Title or Escrow?

Title and escrow are critical but often unfamiliar parts of the process. If you have questions about who is handling your file, what documents you’re receiving, or what an escrow request means, we’ll explain it clearly.

Contact a Two70 Agent

FAQ

Do I get to choose the title company?

Often yes, depending on contract terms and local practice. Your agent will explain how selection works in your situation.

Is escrow the same as title?

No. Title focuses on ownership and insurability. Escrow manages money, documents, and closing logistics.

When will I receive my escrow number?

Usually shortly after the title and escrow order is opened.

Should I give my escrow number to my lender?

Yes. The escrow number helps all parties coordinate the correct transaction file.

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